Little-Known Risks of Personnel Files

Why Should You Attend:

Most of us realize the potential for identity theft that can happen through careless handling of personnel files. We also realize that we need to take steps to keep the personnel file confidential.

But do you know there are different types of Personnel Files? Did you know some types need to be separated from other types, and require separate security measures? If you have one file folder for each employee and each contains all the information on an employee, you need to attend this webinar!

In this webinar, we will explain hazards such as:

• Why it is important to separate types of employee information;
• Potential traps of not providing separate security measures for different portions of the same employee’s file;
• Learning the different types of personnel files that must be maintained and are in total known as the “personnel file”;

Areas Covered in the Seminar:

• How to separate information that you have now into the individual files that are required by the government;
• Information that you need to communicate to the supervisors so they will know how they may be jeopardizing employee confidentiality and putting your business at risk;
• How often you can purge old information from personnel files; and
• What information you can never purge from personnel files.

Learning objectives:

You will learn

• How to maintain personnel files in a way that shows good faith in securing information;
• How to set up a “tickler system” to let you know when to purge records;
• Which personnel files must be separated from others and require separate security measures to safeguard them;
• Why you need to keep personnel information in separate files, even if it is for the same employee.

Who Will Benefit:

All Industries, Educational Institutions, Chambers of Commerce, and Non-profit organizations will benefit from this webinar. This webinar is directed towards:

• Business owners
• Chief Operating Officers
• Office Managers
• Records Staff
• Human Resource Directors
• Managers and Coordinators
• Department Heads
• Communications Directors and staff
• Policy Managers and Policy Writers

Instructor Profile:

Joe Gross, is a self-employed consultant with HR & Policy Solutions, PLLC in Olympia Washington. His consulting company develops a variety of human resource and policy systems for employers in the private, non-profit, and public sectors. Areas of emphasis in his practice are legal compliance, hiring, classification, writing employee manuals, and workforce alignment.

He is a published author, and is certified as a Senior Professional in Human Resources by the national Society of Human Resource Management. His Bachelor of Arts degree is in Legal and Governmental Services from Pacific University in Oregon. His Master of Public Administration degree is from the University of Washington.

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