3-hr Virtual Seminar: Auditing and Administrating Human Resource Policies and Practices

Why Should You Attend:

This 3-hour HR compliance course provides information and techniques for handling human resources practices legally and effectively. Beginning with an overall audit of human resources practices, this webinar covers overall legal requirements, employment policies, employee record maintenance, employment practices, performance management, discipline and terminations. Each section will give proactive measures and best practices to assure the organization has equitable and effective human resource management.

Learning Objectives:

• To learn key areas of an HR Audit,  what should be covered and how it should be managed
• To comply with the laws and regulations governing human resources administration
• To understand HR record-keeping obligations and responsibilities
• To create, communicate and establish effective and legal policies
• To build a stronger and better organization with information gained through auditing your HR procedures and practices

Areas Covered in the Seminar:

Module 1: HR Risk Assessment

This session covers auditing human resources practices for compliance and identifying and addressing areas that may not comply with applicable laws and/or company policy.

• Staffing the Organization
• Legal Postings
• Employment
• Salary Administration
• Payroll and Taxes
• Orientation, Training and Development
• Terminations
• Employee Relations and Communications
• Record Maintenance

Module 2: Recordkeeping, Retention and Destruction of Records

This session reviews where and how long records should be kept and when and how they should be destroyed in order to stay in compliance.

• Where Records Should Be Kept
• What Belongs in a Personnel File
• Legal Records
• Payroll and Taxes
• Back- up Systems
• Documenting Oral and Electronic Communications
• Critical Incidence Files
• Record Maintenance
• Security of Files
• Archive Methods

Module 3: Selecting and Administering Employment Policies

This session gives an overview of what policies should be included in a company policy manual and how they are communicated and updated.

• Basic Policies
• Legal Policies
• Company Mission/Vision/Values
• Specific Policies For Type of Business/Organization
• Relationships – Employer, Employees, Public
• Communicating and Administering Policy Fairly and Consistently
• Sign-Off Statements
• Rights of Employer and Employee

Module 4: Legal Interviewing and Hiring Practices

This session covers the interviewing and selection process from the perspective of compliance to applicable employment laws as well as making the best choices for your organization.

• Writing Legal Employment Ads
• Setting Specifications and Competencies Required for Positions
• Questions You May Ask and Questions that Are Illegal
• Behavior-Based and Competency-Based Interviewing Techniques
• Candidate Evaluation
• Affirmative Action Plan Goals and Measuring “Adverse Impact”
• References and Background Checks
• Additional Information Obtained after the Employment Offer

Module 5: Performance Management

This session covers performance evaluation methods and techniques to assess employee performance, write an evaluation, set goals and standards and conduct a performance evaluation interview.

• Setting Performance Criteria and Standards
• Legally Writing and Conducting Performance Reviews
• Coaching the Best Performance from Employees
• Setting Goals and Plans for Improvement
• Adding Value to Both Employer and Employee through Performance Evaluation

Module 6: Documenting and Handling Disciplinary Actions and Terminations

This session covers discipline policies, standards of conduct, and the process of counseling and progressive discipline, up to and including termination. It will also cover performance improvement plans and monitoring progress and the legal aspects of discipline and discharge.

• Effective Counseling and Discipline Policies
• Objectives of Discipline
• Documentation of Substandard Performance and Inappropriate Behavior
• Standards of Conduct and Consequences of Not Following Them
• Tracking Performance and Documenting Results
• Coaching and Counseling Employees
• Performance Improvement Plans
• Determining when Termination Is Necessary and Handling Termination

Who Will Benefit:

• Vice Presidents, Directors, & Managers of Human Resources
• Employment Managers
• Employee Relations Professionals
• Chief Talent Officers
• HR Coordinators/Supervisors
• Recruiters
• HR Administrators
• HR Analysts
• Auditors

Instructor Profile:

Marna Hayden, is founder and president of Hayden Resources Inc. She has 30+ years in the field of human resource management and is certified as a senior professional in human resources (SPHR). Hayden Resources Inc. provides management and human resources consulting and outsourcing services to small businesses and nonprofits, and specialized services and training to larger organizations. Hayden has held senior offices in the banking, retail, and service industries and is an adjunct faculty member for DeSales University.